Project management software are used to make large complicated project tasks easier, including scheduling, cost and budget control, management, and communication. It may have several small modules to manage various component of a project and one of them is resource management software. The others can be collaboration software, quality management and documentation or administration systems software. Project Management Software programs apply knowledge, techniques, skills, and tools and thereby aid organizations in planning and controlling resources, schedules, costs, and specific requirements of a project. Resource management is the efficient and effective allocation of an organization’s resources. Such resources include financial resources, human skills, inventory, production resources, and information technology (IT).
Project Management software includes incorporated functions or graphical representation such as charts, calendars, tracking of people and budgets, scheduling, and generating of reports. Desktop applications, web-based application, personal application, single user system, collaborative system, integrated system, etc., are few common approaches to project management software. Depending upon the complexities of projects, project management tools are designed. The tool one intends to use to monitor a project must be sufficient for the complexity and size of the project.
In the arena of project management software techniques, methods, processes, and philosophies have been developed to determine the best approach for allocating resources. One aspect of this is the discussions on cross-functional versus functional resource allocation. Resource estimating and human resource management are both key elements of resource management software. Resource and comprehensive project management software are needed in order to execute and monitor a project successfully. Like all other project management software, resource management software also has tools that enable automatic functions and thereby assist the function of resource allocation to projects. As a result portfolio resource visibility including supply and demand of resources increases. Human resource management is the science of recruiting knowledgeable human beings for various projects.
There are various resource management techniques, one such being resource leveling. This technique aims to smooth the stock of resources in hand and to reduce both excess inventories and shortcomings. The various demands for different resources should be forecasted before a certain time period. Also, foreseeing the supply of the resources in the future is important. The principle is to attain 100 % utilization, which is difficult to reach and invest in resources that have stored capabilities and then unleash the capabilities as, demanded. Resource management software may significantly reduce the overall project cost and time.
Aspects of resource development and conservation are included in resource management software. Investment in resources should be retained by small additional investment so that a new capability develops that is in demand and all this at a lower investment than disposing of the current resource and replacing it with another having the demanded capability. Conservation refers to an aspect of resource management that is a set of practices in order to maintain nature’s system integrity. These kinds of resource management systems are applied on air resource management, soil conservation, forestry, wildlife management, and water resource management. This kind of resource management is called natural resource management or NRM.